Centralize and Streamline Your Fleet Management Using Dedicated Portals

With our user dedicated portals, each member of your team seamlessly gets access to everything relevant to their job – no more, no less.

Simplify Your Fleet Management.
Access Essential Tools and Information With Ease.

Your fleet manages multiple software platforms for maintenance, invoicing, and inventory tracking.

Handling paperwork, tracking repairs, and accessing tools can be overwhelming.

EMDECS dedicated user portals simplify operations, granting tailored access and consolidating tasks seamlessly.

Efficiently handle repairs, track maintenance, make informed decisions, and reduce administrative burdens with EMDECS dedicated user portals.

Ditch the Pen and Paper & Empower Technicians With Efficient, Paperless Tools.

The EMDECS Technician Portal streamlines tasks, automates paperwork, and provides real-time tracking of repairs, hours, parts, and inventory—all in one tool.

The dedicated Technician and Customer Portals display only relevant information, improving communication and helping users focus on their tasks.

With EMDECS’s intuitive, mobile-friendly interface, your team can access live updates, enhancing efficiency and accuracy while reducing downtime and operational costs.

Book your free demo to see for yourself.

Benefits of Dedicated Portals

EMDECS stands out as a premier fleet maintenance management software, boasting unparalleled benefits that set it apart from the competition, such as:

  • Automated repair order conversion and invoicing in the Admin Portal.
  • Real-time fleet health tracking in the Admin Portal.
  • Live updates and remote booking management in the Customer Portal.
  • Comprehensive data analytics and customizable dashboards in the Admin Portal.
  • Instant access to maintenance history and upcoming preventative maintenance schedules in the Customer Portal.
  • Multi-location inventory management and auto-generation of part reorder lists in the Inventory Management Portal.
  • Real-time defect registration and electronic circle checks in the Driver Defect Portal.
  • Access to invoices, repair history, and upcoming maintenance for customers in the Customer Portal.
  • Photo attachment and note inclusion for detailed defect reporting in the Driver Defect Portal.
  • Real-Time Monitoring: Fleet health monitoring and access to repair history in real-time.
  • Automated Reporting: Scheduled and automated report generation and distribution.
  • Work Order Management: Seamless conversion of approved work orders into professional invoices.
  • Customizable Dashboards: Ability to customize dashboards to prioritize essential information upon login.
  • Defect Management: Accessible defect portal for registering defects, attaching photos or notes, and completing electronic circle checks.


User Portals Key Features

Admin Portal​

  • Automated Repair Order Conversion and Invoicing: Saves time and reduces manual effort, leading to increased efficiency.
  • Real-time Fleet Health Tracking: Provides instant insights into vehicle status, enabling proactive maintenance scheduling and decision-making.
  • Customizable Dashboards: Tailor data visualization to specific needs, enhancing analysis and operational oversight.

Customer Portal

  • Live Updates and Remote Booking Management: Improves communication and customer satisfaction by keeping clients informed and facilitating convenient service scheduling.
  • Access to Invoices and Maintenance History: Enhances transparency and trust by allowing customers to review billing and service records.
  • Upcoming Preventative Maintenance: Enables proactive planning and reduces downtime by scheduling maintenance in advance.

Inventory Management Portal

  • Multi-location Inventory Management: Streamlines inventory control across multiple sites, reducing stockouts and discrepancies.
  • Auto-generation of Part Reorder Lists: Optimizes inventory levels and ensures timely replenishment, preventing repair delays.
  • Tracking Linked Purchase Orders and Repair Orders: Enhances accountability and efficiency by linking procurement with maintenance activities.

Driver Defect Portal

  • Real-time Defect Registration and Electronic Circle Checks: Facilitates prompt reporting of issues and ensures compliance with safety regulations.
  • Photo Attachment and Note Inclusion: Allows for detailed defect descriptions, aiding repair technicians in diagnosing and addressing issues efficiently.
  • PDF Reports with Signature Attachments: Provides documentation of reported defects and ensures accountability for repair actions.

Don't Wait

Relying on fragmented systems is causing inefficiencies and coordination challenges in your fleet management.

Don’t miss out on the opportunity to enhance efficiency and drive success in your fleet operations.

Frequently Asked Questions

  • Transitioning to EMDECS is designed to be smooth and seamless. Our dedicated support team will assist you every step of the way, ensuring minimal disruption to your operations.
  • Additionally, we offer free onboarding to help facilitate the transition and ensure that your team is fully equipped to leverage the benefits of EMDECS user portals.
  • EMDECS provides comprehensive support and training to onboard your team effectively. From personalized training sessions to ongoing support, we’re committed to ensuring your success with our platform.
  • Plus, our in-house and 24/7 North American-based customer service team ensures that assistance is available whenever you need it, minimizing downtime and maximizing productivity.
Yes, EMDECS is highly scalable and can grow with your fleet. Whether you have a small fleet or a large enterprise-level operation, EMDECS can accommodate your needs.

Yes, EMDECS is highly customizable and can be tailored to meet the unique requirements of various heavy duty fleet industries, including EVR, Waste Management, Construction, and more. We offer customizable workflows, reports, and dashboards to match your industry-specific processes. We have extensive experience working with clients in specialized industries to develop solutions that fit their exact needs and industry requirements.

EMDECS is cloud-based and can be accessed from any browser, offering mobile-friendly features and applications. This allows field technicians, mobile technicians, and remote workers to access essential tools and information from anywhere, ensuring seamless communication and collaboration.

Managers and supervisors can also keep an eye on real-time activities, including vehicle status, labor hours, and inventory levels/parts usage, via any device connected to the internet.

Take a look for yourself!