4 Key Strategies Used by Successful Fleet Managers

Fleet managers are an essential part of any logistics operation. They help to ensure that the vehicles in their fleet are running smoothly and providing the best service possible to their customers. However, there is more to this job than just scheduling maintenance appointments and filling out paperwork. Effective fleet managers know how to keep their vehicles on the road while also increasing profits for their business. 

Below, we’ve highlighted four key strategies used by successful fleet managers:

1. Plan and priorities.

We all know that planning is important. It’s one of the key strategies used by successful fleet managers, along with strategic thinking and resource management.

A good plan will help you:

Prioritize your resources and goals to achieve the best results for your company.

Arrange projects in an order that makes sense.

Organize tasks so they are done in the most efficient way possible.

2. Adopt new technology

Technology is the lifeblood of today’s fleet management industry. Successful fleet managers are using technology to improve their operations and gain a competitive edge. Technology can help you be more efficient, save time and money, and better manage your fleet and drivers.

To start using technology in your own way:

Identify how your company can benefit from technology—and what kinds of technology will be most helpful to you.

Find the best fit for your business and get started with a small-scale test project. 

Monitor and track

Once you’ve identified the right software for your fleet, the next step is to use it to its full potential. This means monitoring and tracking all aspects of your vehicles and drivers’ performance, including:

Vehicle performance—Do you have reliable equipment? Are there any warning signs that something is wrong with your fleet? Are there opportunities for improvement?

Fuel consumption—Does each vehicle perform well based on its fuel consumption data? Are there specific drivers who are using more fuel than others or driving inefficiently?

Driving behavior and driver safety—How many miles are driven by each driver each day or week? Is there a problem with distracted driving among certain members of the team (such as texting while driving)? Do any employees require additional training in safe driving practices according to their number of speeding tickets or accidents caused per year?

Be proactive about maintenance and repairs.

As a fleet manager, you know the importance of preventative maintenance. By proactively addressing issues before they become more difficult and expensive to fix, you can save money and optimize vehicle health and performance.

If you don’t have a preventative maintenance plan in place, now is the time to create one. A good maintenance plan will outline what needs to be done on each vehicle as well as when it needs to be done (e.g., oil changes every 6 months).

It should also include details about what types of inspections are scheduled throughout a vehicle’s life cycle (e.g., new tires after 5 years).

By being proactive about your vehicles’ health through effective preventative measures like the ones mentioned above, you’ll be able to keep them operating at peak performance levels for longer periods of time—which means fewer breakdowns and less downtime in general! This leads us directly into our next point…

A fleet manager’s job is not easy, so having effective management tools can help the fleet run better.

As a fleet manager, your job is to maintain and operate vehicles that enable your company to function. You’re responsible for fleet safety, maintenance and repair, customer service and driving performance—all of which are critical to the success of your business.

While there are no hard-and-fast rules about running a successful fleet management operation, there are some key strategies that will help you get started on the right foot:

Automate routine tasks: With advanced technology like GPS tracking software, you can automatically capture data about when and where vehicles are being driven by employees. This information helps you keep tabs on things like fuel usage and speeding tickets—which will enable you to optimize routes or identify drivers who might need additional training before they cause an accident while on the road.

Partner with an expert: There’s no shame in seeking outside assistance when it comes to managing a large number of assets efficiently. 


We hope that this article has been beneficial to you. As we’ve seen, fleet management is a complex process that can be managed more effectively with the right tools.

The four strategies we’ve outlined here are proven to help companies save money, reduce their carbon footprint and increase customer satisfaction—all while running a more profitable operation! 

Remember: one of the best ways to start implementing these strategies is by adopting new technology to optimize your operations. 

Get started today by scheduling a free, no obligation demonstration of EMDECS by clicking the button below. 

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